Draft for academy review · Last reviewed: [INSERT DATE]
1. Who is responsible for your information?
Brightstar Academy is responsible for the personal information collected through registration, trials, training, matches and our website.
PLACEHOLDER — Academy postal/physical address: [INSERT OFFICIAL ADDRESS]PLACEHOLDER — Privacy contact email: [INSERT PRIVACY EMAIL]PLACEHOLDER — Privacy contact phone: [INSERT PHONE NUMBER]2. Information we may collect
Depending on the activity, we may collect a player's name, date of birth, age group, parent or guardian contact details, emergency contact details, relevant medical or allergy information, attendance, team and match information, and photographs or video where permission has been given.
3. Why we use it
- To process registrations, trials and team selection.
- To organise training, fixtures, attendance and communications.
- To respond to medical incidents and protect players' welfare.
- To share approved team news, results and photographs where appropriate permission has been obtained.
- To meet applicable legal, league and safeguarding responsibilities.
4. Children and consent
For players under 18, we will communicate with a parent or legal guardian where appropriate and handle children's information with particular care. We will seek appropriate permission before using identifiable player photographs or videos for publicity. Please tell us if you have concerns about a particular image.
5. Sharing and security
We do not sell personal information. Information should only be shared with authorised coaches, administrators, league organisers, medical responders or authorities when necessary for a legitimate academy, safety or legal purpose. The academy should restrict access, use reasonable security measures and promptly review any suspected data breach.
6. Retention and your choices
We keep information only for as long as it is reasonably needed for the stated purpose or a legal/safeguarding requirement. A parent, guardian or eligible player may request access, correction or deletion, or raise an objection, subject to applicable law and necessary record-retention duties.
7. Cookies and website messages
If this website uses analytics, embedded media or other tracking technologies, describe them here before launch: [PLACEHOLDER — ADD DETAILS OF COOKIES/ANALYTICS, OR STATE “NO NON-ESSENTIAL TRACKING USED” AFTER CONFIRMATION].
8. Questions or complaints
Contact the academy using the details above. You may also seek guidance from Kenya's Office of the Data Protection Commissioner (ODPC): Rights of a data subject.
This draft must be checked against the academy's actual data practices and applicable Kenyan law before publication.